Administrative Assistant Job Posting

Job Title: Administrative Assistant (Part-Time, Remote) 

Location: Remote / Work from Home 
Schedule: 20–25 hours per week, flexible hours 
Travel: One week per year (typically in July) 

Position Overview 
We are seeking a dependable and highly organized Administrative Assistant to provide remote administrative support in a mission-driven environment. This role requires a self-motivated professional who is comfortable working independently, managing communications, and supporting operational and event-related tasks. 

This position is best suited for candidates who have prior remote administrative support experience and are confident managing email communication and customer inquiries in a professional setting. 

Experience working in the substance use disorder (SUD) field is a plus but not required. 

Key Responsibilities 

• Monitor and respond to a shared inbox in a professional and timely manner 

• Provide customer service support by responding to inquiries from members, partners, and stakeholders 

• Assist with planning and coordinating organizational events 

• Maintain organized digital files and documentation 

• Support administrative and operational projects assigned 

• Utilize or learn Association Management System (AMS) platforms to manage contacts, events, or communications 

Schedule & Availability 

• 20–25 hours per week with flexible scheduling during standard U.S. business hours 

• Must be able to respond to time-sensitive communications during scheduled work hours 

• Occasional pre-scheduled evening or weekend work may be required (typically less than 4 hours per month) 

Required Qualifications 

• 2+ years of administrative, executive, or office support experience 

• Prior experience managing professional email communication or shared inboxes 

• Strong written communication skills and attention to detail 

• Ability to work independently in a fully remote environment 

• Strong organizational and time-management skills 

• Proficiency with common workplace tools (Google Workspace, Microsoft Office, Zoom, etc.) 

Preferred Qualifications 

• Experience working with an Association Management System (AMS) 

• Experience supporting professional associations, nonprofits, or mission-driven organizations 

• Familiarity with the substance use disorder (SUD) field 

Travel Requirement 

• Ability to travel for one week (7 days) per year (typically in July) for annual conference. 

Compensation 

• $30,000–$35,000 annually, commensurate with experience. 

Application Instructions 
To be considered, applicants must submit the items below to executive@idaa.org: 

• Resume 

• A brief cover letter describing relevant administrative experience and remote work experience 

• To confirm attention to detail, please include the phrase “Administrative Support” in the subject line of your application email or the first sentence of your cover letter. 

Applications without a cover letter may not be considered.