caduceus


IDAA Community Bulletin Board


imageHow to do a Virtual Meeting
On March 17, 2020, 3:28 pm CDT,
Executive@IDAA.org wrote:
"Hello, all.

Below is a link that Kim found from one very smart AA member and his friends on how to start such meetings, including providing for contributions! THIS IS MORE THAN MOST WILL NEED FOR IDAA MEETINGS, but you may want to use for other meetings you attend.

For those of you on Cyberdocs and MD2, check this out on MD2. If you haven't yet joined Cyberdocs and MD2, now would be a great time.

https://bdabpb.neocities.org/new-group-online.html

I hope this will be helpful as we deal with our new temporary lifestyle.

If you have other experiences, please let us know. It's really a great time to be sober.

Penny and Mary
Chaos Managers for Covint
Executive Directors for IDAA
***************

What You Will Get From This Guide

Zoom videoconferencing account that allows everyone in the meeting to see and talk with each other (with phone dial-in too); or a free telephone conference number
A way to take online contributions for 7th Tradition
A simple website (like this one) that will:
host meeting information
have a link to join the Zoom video conference, and
host meeting documents (script, readings, etc.)
What We Did

This is an overview– see below for all the details.

Get a tech-savvy person to help you – just someone who knows the basic of setting up online accounts and editing HTML
Create a free Google Account to store documents and receive emails (necessary for the next steps)
Upload PDFs of meeting documents to Google Drive
Get shareable links (URLs) for all PDF meeting documents
Sign up for a free Neocities account to make a free website for the meeting
Sign up for Zoom video conferencing ($15/mo) or FreeConferenceCall phone conference (free) (Zoom is recommended so you can see each other)
Have the group Treasurer sign up for a Square Cash account and install app on their phone so they can receive 7th Tradition payments from members
Copy the files from this website to your Neocities account and make edits to them (put your meeting info there)
Test that the website, meeting documents, and Zoom videoconference or phone conference works
Create a phone list for the group in Google Sheets
Send everyone the new website info by texting it to them
Share phone numbers during the Zoom call
The Details

Get a tech-savvy person to help you – just someone who knows the basic of setting up online accounts and editing HTML:
This may be someone in your group or a young person you know. Ask around for help.

Create a free Google Account to store documents and receive emails (necessary for the next steps):
Click the link in the line above. You may need to sign out of your Gmail for your personal account, or open the link in a private web browser window if you want to stay signed in.

Upload PDFs of meeting documents to Google Drive: Click the link in the line above (or use the tic-tac-toe button in the top right of Gmail) to open Google Drive. Once in Google Drive, use the "+" button to upload all your meeting documents to Google Drive. You may have to get the documents from whoever maintains them for your meeting.

Get shareable links (URLs) for all PDF meeting documents:
Right-click on all the documents in Google Drive and select "Get Shareable Link" for each document. This makes them accessible to the Internet.

Sign up for a free Neocities account to make a free website for the meeting: Click this link to create a new Neocities account. Fill out the form using the Gmail address you created above, and submit the form. Then check your email for a verification link from Neocities. Click it to verify your email. Now you're ready to create your website. But first...
.
Sign up for Zoom video conferencing ($15/mo) or FreeConferenceCall.com phone conference (free): (Zoom is recommended so you can see each other) Zoom is easy and works very well– with the Gallery view, you can see everyone's faces. It's the closest thing to an in-person meeting as you can get. It can be used from a laptop or desktop computer, or an Apple or Android smartphone. We strongly recommend choosing this option.
FreeConferenceCall.com is a free phone conference service. Choose this if all meeting members can't use computers or smartphones, or if members are less technically savvy.
Note that all the 12-step groups in your Fellowship in the same area can use the same Zoom account, as long as they meet at different times.

Have the group Treasurer sign up for a Square Cash account and install app on their phone so they can receive 7th Tradition payments from members
If you are in the US, Canada, or UK, we recommend using Square Cash account because it's the easiest way to accept payments via phone or web. It's free for individuals to send and receive money, and it's confidential. Outside the USA, choose Paypal. Venmo is not recommended since by default transactions are not private. (If you use it, make sure you turn on account privacy so transactions stay private and test this out.)
Have the Treasurer take a screenshot of the Square Cash QR Code, and save this picture, then upload it to your Neocities account.

Copy our website files to your Neocities account and edit for your meeting: Open your Neocities Dashboard and copy the files from our website to your Neocities account.
Here's a list of our files (you can see the HTML code for them by using your web browser's View Source function):
index.html
style.css
contributing.html
square-cash-instructions.html
cash-qr-code.png (image file) – replace this with your QR code image
You will need to get the shareable links for each of the meeting documents, and insert them into the index.html file above. You can get the shareable link by going to Google Drive and right-clicking on each document one by one, selecting "Get Shareable Link", and then inserting the link into the index.htmlhyperlinks. Remember to change the Square Cash info (QR code and cash code) to your group's info.

Test that the website, meeting documents, and Zoom videoconference or phone conference works:
This is very important, so you don't have problems on the day of the meeting. Get help from one other person to test that the videoconference or phone conference works.

Create a phone list for the group in Google Sheets: Make a simple spreadsheet with two columns: Name and Phone Number. Take photos of your paper sign-in sheets for 4-6 weeks and enter them into the spreadsheet. You can select the two columns of data and click Data > Sort Selection A-Z to sort the data.

Text everyone the new website info: Do this from a computer if possible, since it's very easy to copy and paste the message. Here's the sample text that we used:
You're getting this message because you signed into the Saturday BDA meeting in the last several weeks.
This meeting is going to be held by videoconference until further notice in order to help slow the spread of the COVID-19 coronavirus.

The videoconference is free. Visit the website link below and click the "Join BDA Meeting" button.
You may have to download software and follow instructions to install it and join the meeting.
You can also dial in by phone, info is on the website below.

Saturday BDA
Meeting day & time: Saturday 9:00am – 10:30am
Meeting website with script materials and link to sign in: https://bdabpb.neocities.org/

Please pass along to anyone who needs this info.


Share phone numbers during the Zoom call:
Use the Zoom chat functionality to share the phone list during the meeting– paste it into the chat so that others can copy it to their computer. Offer the opportunity to everyone not on the list to put their name and numbers into the chat. Have someone gather these numbers and update the phone list for next time.

If you have questions about these instructions, or improvements to this page, contact: adamf@pobox.com



Sent from my iPad
How to Get Your 12-Step Group Online Quickly"

imageIDAA SPOKANE
On March 15, 2020, 2:27 pm CDT,
Penny Ziegler and Mary Raum (Executive@idaa.org) wrote:
"Yes, we ARE still planning on having the meeting in Spokane. Current information about the course of the virus in individual countries thus far seems to indicate that we can expect to be able to carry on.

It's as important as ever, though, that each of us is responsible about "doing the next right thing" and heeding the common sense actions required to bring this about.

If your meetings are being cancelled, take a different path and arrange some cyber meetings: if you have a Zoom account, if you know how to Skype, or use messenger, please share with your friends in the program. Members have already contacted us about ways they are starting.

We are being told to isolate, which is what got many of us in trouble in the first place, so use the considerable skills we know you all possess to gather together in the cloud. Who knows, maybe it is a pink one!

As Bill W pointed out early on, if alcoholics could remain sober during WWII, we can do this.

Mary and Penny"

imageNew Modesto Caduceus
On March 2, 2020, 9:50 am CST,
Anonymous wrote:
"New meeting in Modesto begins TONIGHT
1705 Sherwood Avenue
Mondays, 6 pm
Open to doctors, dentists, vets, oral surgeons

Ph 209 281 4172 for questions"

imageNew IDAA Member Portal
On February 12, 2020, 3:31 pm CST,
WebAdmin wrote:
"All current IDAA members are being asked to re-register with IDAA via the new "Member Portal". Previous usernames and passwords issued via idaa.org will no longer work and IDAA would very much like to have the most current information possible. Apologies for any inconvenience but the new system will be far more efficient in the long run.

Please see the membership links to the left for more information."

imageChanges
On February 12, 2020, 3:23 pm CST,
WebAdmin wrote:
"IDAA has made significant changes in the method by which members sign up for membership and for access to members-only material such as the providers' meeting locator. Please see the relevant links on the left for the latest information."


Current Page: 
caduceus


2020 Meeting

The next IDAA annual meeting which was to be held in Spokane, Washington August 5-9, 2020 HAS BEEN CANCELLED DUE TO COVID-19.

We hope to see you in West Palm Beach, Florida USA August 4-8, 2021.


Recent Headlines
from the
Community Bulletin Board

  • How to do a Virtual Meeting
  • IDAA SPOKANE
  • New Modesto Caduceus
  • New IDAA Member Portal
  • Changes



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IDAA envisions recovery for all health care professionals and their families impacted by addictive disorders.


MISSION STATEMENT


The mission of IDAA is to carry the message of recovery to health care professionals and their families.